Are you getting ready for end of year functions?

Setting the Right Tone: Code of Conduct and Communicating Expectations ahead of Christmas.

Guidance for Executives as the Festive Season Approaches

With Christmas just around the corner, it’s a timely opportunity for executives to reinforce the importance of the company’s Code of Conduct. The festive season brings a flurry of social events, end-of-year celebrations, and a shift in workplace energy, making it crucial to remind everyone of the standards that keep the workplace safe, inclusive, and productive.

Why the Code of Conduct Matters at Christmas

Christmas parties and events can be a highlight of the year, but they also present unique risks — from inappropriate behavior to misunderstandings that can have lasting impacts. The code of conduct exists to guide behavior, protect staff, and ensure everyone enjoys the season responsibly. Reinforcing these expectations now helps prevent issues before they arise.

What Should Executives Do?

• Lead by Example: Executives set the cultural tone. Attending events, demonstrating respectful behavior, and adhering to policies encourages all staff to do the same.
• Review and Update Policies: Revisit the code of conduct to ensure it’s up to date and relevant to festive season activities, including social gatherings and gift-giving.
• Plan Safe Events: Work with HR to design events that are inclusive, safe, and align with organisational values. Consider logistics like transport options and alcohol consumption.
• Ensure Accessibility: Make sure everyone can access guidance and support if questions or concerns arise, especially during and after company events.

How to Effectively Communicate Expectations

• Start Early: Communicate expectations well before the festive season begins. A proactive approach gives staff time to understand and ask questions.
• Be Clear and Positive: Frame messages around positive behavior and the benefits of a respectful, inclusive culture, rather than just listing what’s not allowed.
• Use Multiple Channels: Share reminders via email, team meetings, and company intranet. Consider a short video message from the CEO or executive team to make it personal.
• Invite Feedback: Encourage staff to share concerns or suggestions. Open dialogue builds trust and helps spot potential issues early.

In summary, the lead-up to Christmas is a key time for executives to reinforce the Code of Conduct and set clear expectations. By modelling the right behaviors and communicating openly, leaders can help ensure a safe, enjoyable, and inclusive festive season for all.

If you would like to talk the process through or don’t already have a Code of Conduct Policy please reach out to the team at Mackay HR Consulting.